Set Weekly Availability, Slot Duration, and Blocked Dates in Zonitel Calendar

Set Weekly Availability, Slot Duration, and Blocked Dates in Zonitel Calendar

Learn how to control when clients can book with you by setting your weekly availability, choosing appointment slot duration, and blocking specific dates in Zonitel Calendar. This helps keep your schedule organized, prevents accidental bookings, and makes appointment management easier for your team.

How to Set Weekly Availability, Slot Duration, and Blocked Dates in Zonitel Calendar

If you want your booking calendar to stay accurate, these four settings are essential:

• Weekly Availability: defines the days and hours you are available.
• Slot Duration: controls the length of each appointment window.
• Blocked Dates: lets you mark holidays, vacations, or any unavailable dates.
• Slots Per Booking: Number of consecutive slots per booking

Using these settings together helps your team stay organized and gives customers a smoother booking experience.

Step 1: Open the Calendar settings

1. Log in to your Zonitel Office Portal.
2. Click the Calendar icon on your top right.
3. Open Calendar config and then the calendar you want to manage under the Options setting.
4. Go to the scheduling or availability settings for that calendar.

Step 2: Set your Weekly Availability

1. Locate the Weekly Availability section.
2. Select the days your business accepts appointments.
3. Add the working hours for each day.
4. If needed, create different hours for different days.

Example:

• Monday to Friday: 9:00 AM to 5:00 PM
• Saturday: 10:00 AM to 2:00 PM
• Sunday: Closed

This controls when appointment times can appear as available.

Step 3: Choose your Slot Duration and Slots Per Booking

1. Find the Slot Duration setting.
2. Select how long each appointment slot should be.

Common examples:

• 15 minutes for quick check-ins
• 30 minutes for standard appointments
• 60 minutes for consultations or detailed meetings

Choose a duration that matches the type of service your team provides.

     3. Select the Slots Per Booking (Number of consecutive slots per booking)

Step 4: Add Blocked Dates

1. Open the Blocked Dates section.
2. Click Add Blocked Date.
3. Select the date you want to close.
4. Add a note if needed, such as:
   • Holiday
   • Vacation
   • Staff training
   • Office closed

Use this feature any time you do not want appointments booked on a specific date.

Step 5: Save your changes

After updating your availability, slot duration, and blocked dates:

1. Click Save.
2. Review your calendar to confirm the schedule looks correct.
3. Test the booking flow if needed to make sure unavailable times are not showing.

Best practices

• Keep your weekly availability updated when your hours change.
• Use blocked dates in advance for holidays and team time off.
• Choose a slot duration that matches the real time needed for each appointment.
• Review your calendar regularly so clients only see accurate availability.

FAQ

Can I use different hours on different days?
Yes. You can set separate availability for each day of the week.

What happens if I block a date?
That date will no longer be available for new appointments.

Can I change my slot duration later?
Yes. You can update it anytime based on your scheduling needs.

Why is this important?
It helps prevent scheduling conflicts, keeps your calendar organized, and improves the customer booking experience.

Need help?

Call/Text/WhatsApp: (833) 966-4835
Email: info@zonitel.com